Barcode System for Asset Tracking: 5 Tips While Implementing

The barcode tracking system has been there for a long time. It is one of the oldest and simplest ways, which makes asset tracking easy. Still, there are companies in abundant who are not using any method for asset tracking. It can be a grave mistake for a company. Therefore, you must implement the barcode system in your company at once.

Barcode provides incredible advantages to you and your company. Some of them are -

• Barcode is very economical
• It removes the possibility of human error
• Better usage of manpower
• Reduces training time
• Provides better control over inventory
• Through a barcode tracking system, you can gather data easily
• Barcode is inexpensive and very easy to use
• When you have accurate data, you are in a good position in order to make the best business decision

Now we know the barcode system offers plentiful leverages to you and your company. Choosing the barcode system is not enough to make your business operation run smoothly. Choosing the right barcode tracker with a barcode label does the trick and it is what matters most for the company.

Here are a few tips to remember while executing the barcode system effectively and efficiently.

Also Read: Why Barcode System is a Good Idea for Small Businesses?

Described the Essential Tips While Implementing Barcode Asset Tracking System

1. Understand the utilization purpose of the Barcode

As we have mentioned above barcode can be utilized for various purposes. Here is an example, what if your highly valuable asset on which you have adhered barcode, but someone took off the barcode and stole it?

This is where barcode different purpose come in play, the above scene can be avoided with the high-secured barcode. These barcodes are designed to save valuable assets as these labels are not easy to take off.

Another barcode example is carpet and furniture are used on a daily basis and they get dirty and when they are clean chemicals and detergent can tamper the barcode. Thus, the laminated barcode label shall be used in this case.

Lastly, when an asset moves around too much then chances are, they get lost or misplaced in these scenarios you can use two-part asset labels.

2. Don't migrate to other software

This is one of the most important points while executing barcode software. For daily operations, you do not have to remove your current software in order to implement a barcode tracking system.

However, this is what you have to ensure first with the vendor then move to the next step. We know deploying to whole new software will be very costly and it might be not good for your business.

Some of the software comes with the flexibility to integrate with the other software. Thus, it's important to discuss with vendors & specifications.

3. Tracking information shall be relevant

What information shall be included in a barcode that is the most important question? So that it most effective and work properly.

Here is an example suppose your business has many offices and it has multiple locations. Then, you can add the city, the area pin code and of course asset tracking number to an asset in the barcode label.

Another thing the barcode system will help you with, it will inform you about the maintenance requiring assets.

It can be achieved with the assistance of a barcode label that has procurement details. You can use a different colour of barcode for different purposes & identification.

For instance, the red colour barcode can be used for more valuable assets and black for normal assets.

4. Ensure the barcode label scanned easily

What if the barcode label is distorted disrupted or damaged. The whole barcode system will be good for nothing. It won't be able to track anything. All the hard work will nothing but a waste of time, right?

Hence, put the barcode label in the place where it can be scanned easily. If it's not adhered at the right place it may take time to scan and slow down the procedure.

The ideal place and where it is mostly seen is the right-hand below corner on the backside of an item. Because it is easy to scan from there.

5. More barcode for more information

When you require detailed data from your database in order to make a big business decision. Then you need to add more complex barcode labels to your assets. It can help you in calculating tax depreciation and overall asset value.

EndNote

You need to follow a set of rules for implementing the barcode tracking system successfully.

Asset tracking via barcode can be a daunting task if you don't know what your target is! Therefore, the focus is mandatory.

The barcodes are old yet still in trend. They are effective and efficient in asset tracking specifically. Barcodes provide real-time asset tracking without compromise on accuracy. There are several other options for asset tracking still barcode is one best technology for asset tracking.

Frequently Asked Questions (FAQs)

1. What is a barcode label?‍

A barcode is a method of representing information in a visual & machine-readable form. Barcode includes black and white parallel bars & that stores the data in encrypted form. The barcode label is just a sticker through which you get all the information after scanning it with the scanner.

2. What are the differences barcode and a QR code?

QR code (Quick Response code) is just an advanced version of the barcode. It overcomes the issues which a barcode has. A barcode is a vertical black and white bar whereas the QR code has lots of pixels.

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3. What are the disadvantages of barcodes?‍

a. It needs the scanning in a straight line otherwise it will not be able to scan it.

b. It also needs labor to scan the products frequently.

c. Tempered barcoded may not be scanned correctly.