Comprehensive Guide to Data Security and Compliance in Asset Management

In today’s digital landscape, robust security and data protection are non-negotiable for asset management. With increasing cyber threats and strict regulatory requirements, it’s essential to implement comprehensive measures to safeguard sensitive information. Asset Infinity ensures your data’s security and compliance through industry-leading practices and technologies. Here’s how we do it. 

The Importance of Data Security Compliance 

Data security compliance is crucial for protecting sensitive information from unauthorized access, breaches, and other cyber threats. Adhering to these regulations ensures the confidentiality, integrity, and availability of data, protecting businesses from legal repercussions and building trust with customers and stakeholders. 

Key Data Security Compliances 

Asset Infinity aligns with several critical data security standards to provide comprehensive protection: 

GDPR (General Data Protection Regulation) 

To ensure the privacy and protection of personal data for EU citizens, Asset Infinity complies with GDPR by: 

1. Data Minimization: Collecting only necessary data and retaining it for the required duration. 

2. Consent Management: Obtaining clear, explicit consent before collecting and processing data. 

3. Data Subject Rights: Facilitating users to access, correct, or delete their data. 

4. Data Breach Notification: Promptly notifying relevant authorities and affected individuals in case of a breach. 

5. Data Protection Officer (DPO): Appointing a DPO to oversee data protection strategies and ensure GDPR compliance. 
   

PCI DSS (Payment Card Industry Data Security Standard) 

To secure credit card transactions and reduce fraud, Asset Infinity adheres to PCI DSS by: 

1. Network Security Controls: Implementing firewalls and secure configurations. 

2. Access Control: Restricting access to cardholder data to authorized employees only. 

3. Encryption: Encrypting cardholder data in transit and at rest. 

4. Regular Monitoring and Testing: Conducting regular security testing and monitoring. 

5. Security Policies: Maintaining comprehensive security policies to ensure compliance. 
   

SOC 2 (System and Organization Controls) 

SOC 2 ensures the management of customer data based on five trust service principles: security, availability, processing integrity, confidentiality, and privacy. Asset Infinity follows SOC 2 standards by: 

1. Security: Implementing measures against unauthorized access. 

2. Availability: Ensuring systems are operational with redundancy and disaster recovery plans. 

3. Processing Integrity: Ensuring complete, accurate, and timely processing. 

4. Confidentiality: Protecting confidential information with encryption and access controls. 

5. Privacy: Adhering to privacy laws and regulations for data collection, use, retention, and disclosure. 
   

Data Center & Network Security 

Ensuring the confidentiality and integrity of your data is paramount. Asset Infinity employs industry best practices and state-of-the-art infrastructure to secure your data. 

Data Center Security 

1. Hosting Facilities: Servers are hosted at Microsoft Azure Tier IV or III+, SSAE-16, PCI DSS, or ISO 27001 compliant facilities. 

2. Physical and Logical Separation: Co-location cage spaces are separated from other customers. 

3. Redundant Power: Facilities have redundant power sources with UPS and backup generators. 

4. On-site Security: Features include multi-level security zones, 24/7 manned security, CCTV surveillance, biometric access control, physical locks, and security breach alarms. 

5. Monitoring: Continuous monitoring of network systems, devices, and circuits by Asset Infinity staff. 

6. Location: Data centers in Europe to meet data residency requirements for European customers. 
   

Network Security 

Asset Infinity's multi-layered approach to network security protects against cyber threats and ensures data integrity. 

Dedicated Security Team 

A globally distributed Security Team is on call 24/7 to respond to security alerts and events, ensuring quick resolution of any potential security issues. 

Protection 

1. Redundant Firewalls: Protect against unauthorized access. 

2. Secure Transport: Use of secure HTTPS transport over public networks. 

3. Regular Audits: Security measures undergo regular audits. 

4. Intrusion Detection and Prevention: IDS and IPS monitor and block malicious traffic. 
   

Architecture 

The network security architecture consists of multiple zones: 

1. Trusted Zones: Protect sensitive systems, like database servers. 

2. Function-based Zones: House systems based on their sensitivity. 

3. Demilitarized Zones (DMZs): Add an extra layer of security between the Internet and internal systems. 
   

Network Vulnerability Scanning 

Provides deep insight for quick identification and addressing of vulnerabilities. 

Third-Party Penetration Tests 

Annual tests by third-party security experts ensure robust defenses. 

Security Incident Event Management (SIEM) 

Gathers extensive logs, triggering alerts for investigation and response. 

Intrusion Detection and Prevention 

Monitors major data flow points, generating alerts for incidents. 

DDoS Mitigation 

Contracts with on-demand DDoS scrubbing providers to mitigate attacks. 

Logical Access 

Access to the Production Network is restricted on a need-to-know basis, uses least privilege, and is frequently audited and monitored. Employees use multi-factor authentication for access.

Security Incident Response 

24/7 teams for Operations, Network Engineering, and Security handle system alerts. Employees are trained in security incident response processes. 

Encryption 

1. Encryption in Transit: Uses HTTPS and TLS for secure communication. 

2. Encryption at Rest: Provides encryption for offsite storage and backups, with additional options for primary and secondary data-stores. 
   

Availability & Continuity 

1. Uptime: Guarantees a 99.9% uptime. 

2. Redundancy: Service clustering and network redundancies eliminate single points of failure. 

3. Disaster Recovery: DR program ensures services are recoverable in case of a disaster. Enhanced DR includes replication in a secondary site. 

Conclusion 

Implementing comprehensive security and data protection measures is crucial in asset management. Asset Infinity's adherence to stringent standards and robust security practices ensures your data is secure and compliant, providing peace of mind in a world where data security is paramount.

Data Security Compliance Frequently Asked Questions 

What types of data does Asset Infinity protect?

Asset Infinity protects all types of data, including personal, financial, and operational data, ensuring it is secure and compliant with relevant standards. 

How does Asset Infinity ensure compliance with evolving regulations?

Asset Infinity continuously monitors regulatory changes and updates its security measures and protocols accordingly to ensure ongoing compliance. 

What should I do if I suspect a data breach?

Immediately contact Asset Infinity’s support team, who will guide you through the incident response process to address and mitigate the breach. 

By understanding and implementing these security measures, Asset Infinity provides a secure environment for managing your assets and data, ensuring your peace of mind.