SaaS (Software as a Service) Management: Need & Benefits

It first started in the 1960s, majorly referred to as time-sharing or utility computing.

A new class of centralized computing started when during the 1900s internet expanded.

SaaS (Software as a Service) Management has become a norm for new software purchasers.

SaaS (Software as a Service) Management is a tool be designed from ground level to be instant, installation free, quick, easy, pleasant to use, and will provide the most useful and actionable information to assist software management teams to achieve their results.

What is Software as a Service (SaaS)?

According to Wikipedia, Software as a Service (SaaS) is a software application that is licensed on a subscription basis and is centrally hosted.

It allows data to be accessed from any device with an internet connection and a web browser. The software seller of the SaaS application will host and maintain the servers and databases.

What is SaaS Management?

SaaS management is the next evolution of management and tracking. SaaS management is featured with centralized hosting and the software is licensed on a subscription basis.

As it optimizes cost by cutting the cost of wasted spend, on license compliance and optimization. It also alerts, the activity and security of the organization's assets.

As SaaS and managed hosting are used for mid to large-sized organizations, here are some points why any business should go for a SaaS application:

• Requires less maintenance (updates through the cloud)
• Strong security requirements
• Deployed faster
• Regular updates
• Enhanced security and performance
• High scalability

What is the necessity of SaaS Management?

SaaS management is a member of Software Asset Management, especially in terms of cloud-based applications and services.

Today businesses are successfully moving towards the cloud-based application from their on-premises software.

SaaS Management as compared to on-premises software is less concerned about compliance audits, rather more about consumption, spend, and license management.

There is always a risk of having too many user licenses and inactive user licenses which can cause licensing costs to escalate.

SaaS Discovery

An effective SaaS management will centralize cloud-based products and applications into one location, which is easier to track, manage, and optimize SaaS subscriptions.

SaaS License Optimization

There are many SaaS providers who do not proactively alert the users, whenever the threshold usage exceeds, which results in unplanned overage charges. And when there are hundreds of applications in use, some SaaS management highlights the applications with stale licenses, that are licenses being paid but they remained unused.

SaaS Data Security Risk

Data security has always been the top priority of any business related to any industry. As inputting the data in the SaaS system will allow you to give permission to access the data, like who can access the data.

What is the Importance of SaaS Management?

The SaaS Management creates a cloud inventory for your business to keep an effective track of your assets along with its maintenance for its smooth run.

The use of SaaS Management is a long-term strategy in terms of scalability, reliability, and simplicity.

SaaS Management is made to be flexible, to provide high scalability, and to deliver cost-saving benefits.

The SaaS application is a huge relief as it delivers high visibility, easy to upgrade, low cost of service.

Moreover, SaaS allows multiple users to access and interact with the system database without any conflict and errors.

Benefits of SaaS Management

Moving on from on-premise software businesses has started to move towards SaaS management as it makes software license compliance easier and keeps the process simpler.

Management of software is very easy, there is no requirement of installation, you can simply access it via the internet.

SaaS application is generally sold on a subscription basis, where you have to pay an on-going fee to use the application.

Here are a few benefits of Software as a Service (SaaS):

Money-Saving:

First, SaaS doesn't require the deployment of large infrastructure to your (customer's) place, this reduces the commitment of resources (i.e. no hardware required).

Secondly, if the software is used for a limited period of time then you only have to pay for that period and subscription can also be halted at any point in time (if required).

Multitenant Architecture:

All the users and applications are shared on a single, centrally maintained infrastructure which is code-based. Therefore, you can innovate more easily and quickly that too without wasting any time on maintaining various versions of outdated code.

Easy to Customize:

Every business has its own set of requirements and necessities. To maintain this, you will need an application or software which is customizable. SaaS gives you customization along with regular updates, less customer risk, and lower adoption costs.

Global Access:

SaaS provides you better and improved version of data access that too from any networking device making it easier to manage privileges, monitor the data use and at the same time ensures that the data is available to be seen for everyone.

SaaS application is accessed from every location with an internet-enabled device rather like traditional software to installed on individual computers.

Improved IT Department:

SaaS providers handle all day-to-day running of an application like testing and installing patches, managing upgrades, monitoring performance, ensuring high availability, etc. So, rather than earlier, your IT department can freely focus on more high-value activities to support business goals.

Easy to Manage:

SaaS applications are completely managed by the SaaS vendor, such that you (consumer) don't get to know a few things as a work burden such as the implementation of management tasks and related responsibilities. The SaaS provider gives you (the consumer) SLA's to govern the quality, availability, and support commitments.

Multiple User Compatibility:

SaaS can be used at any location via an internet-enabled device which makes it perfect to be used on a number of devices such as, internet-enabled phones, tablets, and laptops (computers).

Conclusion

In the past few years, SaaS has changed the overview of companies and has proved the ability to grow revenues and customer base through a subscription licensing model.

Through SaaS Management tasks like accounting, invoicing, sales, planning, pricing, and quoting can be managed easily.

Every business needs a piece of software that performs all the tasks. SaaS can also set up a particular piece of software as a user (single, multiple, or every employee) in an organization.

Asset Infinity provides the SaaS application for Asset Tracking and Management, you can have a Free 14-day trial.